QuickBooks Mac Plus 23.1.9 on Mac

QuickBooks Mac Plus 23.1.9.R10 keeps the familiar small-business accounting workflow but adds two long-requested backup features. The new Backup Save As option lets you manually create a copy of your company file wherever you want, and company-specific backup locations mean each business file can store its own backup folder. Everything else you rely on stays the same: invoicing, expense tracking, inventory, and the 90-day projected income and expenses report. The app works on both Apple Silicon and Intel Macs running macOS 12 or later.

• New Backup Save As option for manual, on-demand backups
• Company-specific backup locations — each company file remembers its own backup folder
• Create and send invoices directly from the app
• Track inventory in real time with products and services entered once
• Run detailed reports including projected income and expenses for 90 days
• Supports ARM and x86 64-bit Macs; requires macOS 12 Monterey or newer

Dashboard shows unpaid invoices at a glance

Monday morning, you open the app and land on the dashboard. Income, expenses, paid invoices and recent activity are all visible at a glance. You notice an invoice that went out last week — it's still marked unpaid. A quick click opens the customer record and you see they usually pay by bank transfer. You send a polite reminder from the same screen, no separate email client needed.

Next, you pull up the expense tracker. You've got a handful of receipts from the weekend — coffee with a client, printer ink, a taxi to a meeting. You photograph each receipt and upload it straight into the app. The receipt is stored against the transaction, so when tax season comes around you have the paper trail without a shoebox full of originals.

The inventory tool is open next. You run a small retail business, so stock matters. You check quantities for your three best-selling items. One is running low — two units left. The product record already has the supplier's details, so it takes about thirty seconds.

A bookkeeper's typical month-end

Maria runs a bookkeeping practice with twelve small-business clients. Each client has their own company file, and each file has its own backup location — a feature she'd been asking Intuit about for years. At month end, she opens each file, runs the profit and loss report, then the 90-day projected income and expenses report. She checks the dashboard for any mismatched transactions, then uses Backup Save As to drop a copy onto an external drive labelled with the client's name. The company-specific backup location means she never accidentally saves one client's backup into another client's folder.

She also imports data from a couple of clients who send her Excel spreadsheets. The import tool handles the table structure without much fuss, and she reconciles the imported figures against the bank feed. One client switched from Xero recently, so she brought their historical data across using the same import feature. For her, the app replaces three separate tools she used to juggle.

Backup Save As option now manual

QuickBooks Mac Plus 2024 has seen several updates, and version 23.1.9.R10 is the current build. The most noticeable change is the Backup Save As option. Before R10, manual backups meant either relying on the automatic schedule or digging through Finder to copy the company file yourself. Now it's a menu item — you choose where the backup goes, and the app handles the rest.

The company-specific backup locations are the other addition. If you manage multiple businesses, each file now remembers its own backup folder. When you switch between company files, the backup destination changes automatically. It sounds small, but it saves a lot of clicking when you're running backups for five or six different companies in one afternoon.

Earlier 2024 updates brought refinements to the reporting engine and bank feed reliability, but the R10 backup features are the ones users notice most. Intuit continues to provide release notes for QuickBooks Mac Plus 2024, so you can see what changed in each build if you're curious about the smaller fixes.

Income and expenses side by side on dashboard

The dashboard layout deserves a mention. Income and expenses sit side by side, and paid invoices are marked clearly. You don't have to run a separate report just to see if you're in the black today — it's right there when you open the app.

The automatic tax calculation is another quiet time-saver. As you enter transactions, the app applies the right tax rate based on the category you've chosen. You don't have to remember percentages or look them up each time.

Receipt upload works with the camera on any modern Mac. You snap a photo, drag it onto the transaction, and the app stores it. No scanning software, no separate filing system. The receipt lives with the expense forever.

And the inventory real-time tracking means you see stock levels update the moment you sell something. If you invoice a customer for three units of a product, the inventory count drops instantly. No end-of-day manual counts, no surprises when you go to reorder.

• R10 adds a Backup Save As option for manual backups
• R10 adds company-specific backup locations

• macOS 12 Monterey or later
• Apple Silicon or Intel 64-bit processor
• Interface language: English

Kit check at a glance